Privacy Policy

This is the Contagion Privacy Policy, and is designed to inform you as to how the GM team looks after your personal information before, during, and after the game takes place. This includes information of any kind provided through any medium.

The members of the Contagion GM Team are collectively responsible for the personal information we collect about you. You can contact us at gm@contagion.oxfordrpg.com if you have any questions about our use of your personal information or if you would like to know what information we have about you.

This policy makes use of the concept of 'explicit consent', which means:

• You are fully informed of the how and why we are collecting your personal information.
• You are fully informed of who will be able to see your personal information once we hold it.
• Your consent is given explicitly, and not implied from your actions.
• Your consent may be withdrawn at any time for any reason.
• You always have the right to refuse to give us your personal information or to withdraw your consent for us to hold it at any time, though in some circumstances not giving us your personal information or withdrawing consent for us to use it may make participating in the game difficult or even impossible. We will let you know if this is the case.

Please note that your IP address and usage data about how you use the wiki are collected automatically. We will try to delete this on request.

• Your real name and personal pronouns.
• Photographs of you (optionally).
• Any specific accessibility requirements you inform us about.
• Your IP address.
• Your Discord account name and id.
• Usage data about how you use the wiki.
• Your out-of-character email addresses if you send us an email.

There are certain types of sensitive information relating to your identity which we might ask you for, and we will always ask for your explicit consent when taking such information:

Gender Identity: We may collect identifiable information in relation to your gender identity due to requesting information about your personal pronouns. We will ask your explicit consent to hold such information, explaining why we want to know them and where they will be used. We will not collect any information in relation to your gender identity in any other form.

Health: We may collect identifiable information in relation to your health due to requesting information about any accessibility requirements that you may have. We will ask your explicit consent to hold such information, explaining why we want to know it. We will not collect any information in relation to your health in any other form.

Other Sensitive Information: We will not collect any information in relation to any other sensitive information about you, such as your political opinions, religious or philosophical beliefs, sexual orientation, criminal convictions etc.

Most of the information we collect is explicitly provided by you. We may bring a camera to a game session to collect photos, but we will ask your permission first. Your IP address and wiki usage data are automatically recorded when you use the website. There will be a bot on the Discord server (Parett) which will temporarily store information about your Discord account if you interact with it to play the card game.

We require your explicit consent in order to handle your personal information, which must directly pertain to the use in question. Please note that we will respond to any emails you send us that contain personal information before you join the game, but we will not use your personal information in any other way until you have given us explicit consent to do so.

We may collect your IP address and usage data about how you use the wiki automatically, but only so far as is necessary for administrating or moderating the wiki. We will delete such data upon request.

Below is a description of all the ways we plan to handle your personal information, and we will request explicit consent for all them upon receiving your application to join the game, with the exception of Accessibility Requirements where we will request your explicit consent each time they become relevant.

Your real name is held for the purpose of ourselves and other players being able to identify you on the wiki. It will be displayed on various pages visible to us, and visible to anyone on your in-character bio on the Player Characters page. By default, it will be displayed as your given name followed by the first initial of your surname (except in cases where this does not uniquely identify you, in which case we will use only as much of your surname as necessary to distinguish you). You may request that we display your real name in any way you wish, but we ask that it is in a form in which you would plausibly introduce yourself to other players.

Your personal pronouns are held for the purpose of ensuring that we and other players address you correctly and to maintain your comfort while playing the game. They will be displayed on various pages visible to us, and visible to anyone on your in-character bio on the Player Characters page.

Your out-of-character email addresses will be held only for the creation of an account on the wiki and for the functionality of the in-character email system. They will only be visible to us, the Society Netrep and former Society Netrep and (technically) Google and Vultr.

Your in-character email address is assigned to you by us for the purposes of the in-character email system. It will be displayed on various pages visible to us, and visible to anyone on your in-character bio on the Player Characters page. Only those with a wiki account such as ourselves and players will be able to contact you through this means, and attempts to email an in-character email from an email address not associated with a wiki account will bounce (except in the case of emailing the GMs).

Your emails to individual GMs or other in-character email addresses are held so that we are fully informed of the progress of the game, as well as any issues that may arise. They will be visible to ourselves and to the recipient who will be either a player or GM. Any email to such an email address will appear to have come from your in-character email (except in the case of an email to the GMs from an email address not associated with a wiki account). However, as you will have sent this from one of your out-of-character email addresses, other metadata contained in the email may be visible to the recipient, such as the name associated with it.

Your contributions and edits to the wiki are held so that we are fully informed of the progress of the game, as well as any issues that may arise. They will be displayed on the page itself (if you have just created the page or it is the most recent edit) and in the edit history for the page, including a comparison of changes, and visible to anyone who has access to the namespace in which the edit took place.

• Edits by you to any page in your user namespace, including Turnsheets, will be visible only to us.
• Edits by you to the Playground will be visible to anyone.
• Edits by you to other pages may be possible during the course of the game. These will be visible to anyone who has access to the namespace in which the page is contained. We will inform you who has had access over the course of the game upon request once the game has concluded, though it will never exceed visibility beyond ourselves and other players.

Your file uploads are held so that we are fully informed of the progress of the game, as well as any issues that may arise. They will be displayed in the Media Manager and any page which you create or edit in order to display them, and visible to anyone who has access to the namespace in which the file was uploaded.

• Uploads by you to any namespace in your user namespace, including Turnsheets, will be visible only to us.
• Uploads by you to the Playground namespace will be visible to anyone.
• Uploads by you to other namespaces may be possible during the course of the game. These will be visible to anyone who has access to the namespace in which the file is uploaded. We will inform you who has had access over the course of the game upon request once the game has concluded, though it will never exceed visibility beyond ourselves and other players.

Any accessibility requirements you may have are held so that we are able to make the game as accessible as possible for you. They will only be visible to us. As accessibility requirement may be identifiable information about your health, which is sensitive information, we will ask your explicit consent in order to hold such information, explaining who it will be visible to and for what purpose it will be held.

Your IP address and usage data about how you use the wiki are automatically collected by the DokuWiki software so that we may properly administrate and moderate the wiki. They will only be visible to us.

If you choose to interact with Parett, information about your Discord account will be temporarily stored so that the bot can send direct messages and display player names. This information will be theoretically accessible by us and fps.ms, but will not be stored for longer than the duration of a game.

We will only use your personal information for the purposes for which we collected it. If we need to use your personal information for a new or unrelated purpose, we will request your explicit consent to do so.

Apart from the information noted above to be public, we will refrain from sharing your personal information with anyone other than the companies whose services we use to run the website and mail system. Vultr host the server that the wiki system runs on, so they have access to all of the wiki contents and usage data and email contents and metadata. Vultr promises not to use this data except for the purpose of providing the services we use them for. The MailDragon system is maintained by, and accessible to, the OURPGSoc Website/Mailing List Rep. Contact details for the Website/Mailing List Rep and the rest of the committee may be found at the OURPGSoc Website. fps.ms hosts the Discord bot Parett in accordance with their privacy policy.

This wiki uses DokuWiki software, as well as a number of extensions freely available online, namely:

• ACL Manager
• AuthPDO Plugin
• Plain Auth Plugin
• Bootstrap3
• Plain Text Authentication Plugin
• Configuration Manager Plugin
• Extension Manager Plugin
• FontColor Plugin
• Imapmarkers plugin
• Info Plugin
• KaTeX
• LogViewer Plugin
• Move Plugin
• PageList Plugin
• Popularity Feedback Plugin
• Revert Manager
• SafeFNRecode Plugin
• Sketchcanvas Plugin
• SMTP Plugin
• StepByStep Plugin
• Styling Plugin
• Tag Plugin
• TemplatePageName Plugin
• User Manager Plugin

We have made every effort to check that they will only handle your personal information in accordance with this policy. In addition, the wiki uses a number of extensions that have been developed by members of the Oxford University Role Playing Game Society and which are not freely available online – these only handle your personal information in accordance with this policy.

You may choose to decline to provide us with some of this information, or request that we remove information that we already have about you, but in some cases this may mean it is no longer possible for you to participate in the game.